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Source: LocalWork.ca Listed: Tuesday 13 April, 2021
Viewed: 236 times  
 

Seabird Island Band 
Director of Community Infrastructure 
Director of Community Infrastructure Infrastructure - Agassiz, British Columbia Position Summary: Under the general direction of the Executive Director the Director of Community Infrastructure will provide quality service delivered in a professional manner to satisfy Chief and Council and residents of the Seabird Island Band (SIB). The Director is required to oversee the infrastructure management and maintenance of SIB assets, including underground infrastructure, public service buildings, schools and other education buildings. The Director will develop capital management, maintenance and development plans, allocate resources, create terms of reference for contracts, create and manage department and project budgets, manage a team of staff and liaise with other SIB departments, external developers, contractors and utility companies. Considerable independent judgement and action are exercised in performing the work. Complex problems and policy matters are resolved in conjunction with the Executive Director. The Director shall provide leadership and management expertise, in accordance with Band policies, and specifically to the Public Works/Housing/Custodial/ Planning and Capitol/ Lands /Utilities and Inspections and Enforcement Divisions. Primary Responsibility: Engineering and Public Works Division is responsible for the maintenance, construction and improvements of SIB roads, sidewalks, street lighting, potable water systems, sanitary sewer systems and walkways. SIB works with the District of Kent and the Ministry of Transportation and Infrastructure on maintenance and planning initiatives related to Seabird Island Roads and the Lougheed Highway, regional growth strategies, water systems, sewer treatment and the environment. Planning, Development and Capital Division plays a central role in both the technical and political process of SIB land development. This includes public service buildings, Band owned housing, schools, health service buildings etc., where ongoing asset management, planning and coordination of development and funding ensure that projects align with SIB priorities and strategic goals, are affordable, appropriately located and sustainable. Planning and Development works with the Lands Division to adhere to land use plans, zoning regulations, laws and policies. Housing and Property Division oversees the management of SIB s real estate assets and facilitates day-to-day tasks related to leasing, maintenance, operations, and management. The Housing division provides options to Members by determining short- and long-term housing needs as well as planning for expansion in our Land Use Plan. The Lands Division carries out duties and responsibilities delegated or assigned under the SIB Land Code. This includes registration / recording to the First Nations Lands Registry where interests and instruments affect, or purport to affect, SIB Lands. These instruments include leases, subleases, mortgages, allotments, rights of way, etc. The First Nations Lands Registry is federally regulated and sets out a system of land registration establishing priorities via online registration. These regulations work in adherence to the SIB Land Code and Land Use Plan. The Lands Division works with the Lands Advisory Committee to develop land use plans, zoning regulations, laws and policies. It provides professional assistance with all aspects of the permitting and development process. The Utilities Division is dedicated to providing exceptional water and sewer services to those residing on SIB lands. Utilities staff are to be fully certified and accredited through the Environmental Operations certification program and British Columbia Water and Wastewater Association. The operators range in certification from Level I to Level III. SIB works with the District of Kent on waste water management. The Inspections and Enforcement Division upholds the SIB executed laws, including permitting laws, animal control laws, environmental protection laws, etc., and conducts inspections that support enforcement. Further as part of the Directors team is expected to: Promote the interests of the Seabird Island Band at all times, respecting Band members rights and entitlements. Preserve direct and cooperative communications with Executive Director Promote a positive work environment and assume responsibility for an effective, efficient and productive department, including the recruitment, performance, health and safety of all employees. Participate fully as an active member of the directors team in respect to departmental and inter-departmental matters, i.e. strategic and tactical plans. Plan the departmental strategic plan from concept to presentation, from approval to implementation, in association with the Executive Director and directors team. Qualifications/Requirements: Bachelor/master s degree in a related engineering discipline. 7 to 10 years progressive experience in a related field; or a relevant combination of education and experience will be considered; Experience in a First Nations or municipal setting is preferred. Knowledge of mechanical, plumbing, heating, ventilation, and electrical systems. Experience working with civil infrastructure. Knowledge of building construction and maintenance standards and codes. Knowledge of AANDC Capital and Asset Management Processes and CMHC policy and regulatory standards, including reporting for INAC level of service standards. Certification or experience in wastewater, SCADA, Blueprints, WHMIS, HVAC, and water management required. Proven project management experience, budgeting and financial planning skills. Ability to read blueprints, understand the BC Building Code, National Building Codes, and SI Land Codes. Experience working with legal contracts and tender documents. Ability to understand financial statements and develop and maintain budgets for several programs within the department. Knowledge of management principles and skills in relation to planning, scheduling, and costing and controlling and creating work plans. Strong financial management skills. Must possess strong leadership, supervisory, negotiation, people management, public relations, organizational and time management skills. Committed to workplace safety and ensuring the safety of all staff within their department. Knowledge of inspection procedures. Knowledge of local applicable bylaws and procedures, governance and applicable policies. Understanding of CMHC, INAC Health Canada programs, policies, and reporting requirements; Tenancy Agreements, and home ownership. Excellent understanding of Federal and Provincial policies and legislation. Advanced computer skills including Microsoft Office Applications (Word, Excel, Internet, and Email). Excellent verbal and written communication skills. Strong conflict resolution skills. Ability to adhere to Oath of Confidentiality and Seabird Island Band Policies and Procedure. Knowledge, respect and understanding of St :lo culture, traditions and language is considered an asset. Experience working with First Nations community is considered an asset. Valid BC Driver s License, Class 5. Satisfactory Criminal Record Check. Fiscal Responsibilities: Prepare, and maintain departmental operating and capital budgets annually for Council approval. Requires long-term planning and forecasting of capital expenditures. Manage departmental operating and capital budgets; and prepare and present quarterly and annual financial reports as required. Ensure that all external reporting required for the various projects are submitted to funding, regional, or legislative bodies in a timely manner. Ensure expenditures made are within budgetary parameters and prepare any internal reporting required. Identify gaps in financing and budget based on annual operational and capital project plans. Strategize solutions for funding deficiencies. Prepare and apply for various types of funding. Work in collaboration with the SI Proposal Writer to identify and apply for new funding opportunities. Including writing proposals, funding applications, and grant applications, from private and public funding agencies. This also includes managing RFP s and reporting as required by Federal and Provincial Regulators. Proactively monitor the availability of grants, subsidies and other forms of funding and ensures eligibility requirements are met; applications are submitted in a timely manner; scheduling and timing requirements are feasible; and that all implementation requirements are fulfilled. Maintain an appropriate departmental financial/accounting system that meets the needs of the department, and manage all fiduciary responsibilities as assigned. Contracts and Agreements: Follow protocol for hiring outside vendors under the Procurement Policy, via the Finance Policy Manual. Develop and/or review specifications and bid documents for a variety of public works design, construction and maintenance projects as needed. Utilize construction contracts with all applicable projects; Modify plans (in conjunction with Executive Director) with contractor as required. Lead the process for bidding and assessment of vendor/contractor selection. Negotiate public works contracts and agreements, including contract provisions, coordination of reviews and evaluating contractor performance. Monitor contractors ensuring that they meet all the terms and conditions of the contract/agreement. Ensure all bids are designed to prioritize opportunities for Band and Community members and fall within the governance model set forth by Council. Review and/or prepare tender documents for approval and award contracts where required. Inform all contractors of decisions made. Ensures Municipal type agreements are reviewed and in-place. Capital Projects, Infrastructure and New Site Development: Develop, review and/or approve engineering drawings, blueprints, specifications or design standards for new capital projects, commercial and residential buildings. Ensure compliance with contracts and agreements, safety standards, bylaws, permits, etc. Responsible for periodic site inspections and monitoring of quality controls, during various stages of construction to ensure compliance with all bylaws and regulations. Ensure all development control standards are being followed. Prepare schedules on current housing projects ensuring that all work performed by the department and building sub-contractors meets or exceeds the safety standards specified in the BC Building Codes. Housing Management: Utilize CMHC Social Housing RRAP etc. Provide approval for all expenditures related to the Replacement Reserve allocations. Analyze projects upon completion and against the budget developed in order to track spending and success of project. Over site of the Residential Management program and construction projects. Ensure that all maintenance concerns with leased or rented Band lands or property are addressed in a timely manner. Provide support and guidance to Housing Program manager on sensitive matters such as collection notices, inspections, and the enforcement of the Housing Policy. Asset Management: Identify, draft and implement policies and procedures with regards to the purchasing of equipment and supplies. Identify and direct orders of purchasing necessary equipment, tools, vehicles, etc. within the established budget. Develop a preventative maintenance plan to reduce maintenance costs and prevent larger projects/repairs for all band property. Authorize the purchasing of supplies and materials for new projects and general maintenance. Evaluate, research equipment repairs and maintenance alternatives and make necessary recommendations. Ensure that cost effective practices are in place with the selection of vendors and materials used. Ensure that all department assets and infrastructure are maintained and safeguarded by means of the necessary control systems. Ensure that all assets are tracked, and inventory records are updated as required, including those for Housing. Oversight and delegation of managers to complete necessary tasks. Updates and reporting from managerial group required. Also ensures that all capital and housing assets are insured. Compliance, Bylaw and Safety/Risk Management: Ensure compliance through management reporting with all necessary legislative (provincial and federal) policies and regulatory standards. Monitor professional licenses to ensure that the department meets all requirements and expectations. Oversee and manage applicable laws and bylaws and apply/administer permits when required. Work with Housing Program manager to create systems and processes which facilitate compliance with CMHC policy and regulations. Ensure compliance with all Occupational Health and Safety Standards. Develop and implement safety and risk management policies and procedures. Chair monthly safety meetings with staff. Emergency Response/Fire Department: Implement, manager and oversee the Seabird Emergency Preparedness Plan and procedures for all Band facilities, residences, and Members. Supervise the Seabird Fire Department and oversight of the Fire Protection Program. Work with local police, fire, and emergency responders in a proactive and reactive manner for disaster prevention/relief. Department Development and Effective Management of Staff: Develop departmental standards, draft and implement policies and procedures and ensure that all departmental personnel are kept abreast of such, especially during periods of change. Manage, lead, and oversee the activities of all department staff either directly or through direct reports. Develop, implement and train departmental staff with regard to policies, procedures and processes required within department. Attend Directors Meetings and provides regular updates to the organization on Public Works/Housing/Custodial plans and activities. Assume responsibility for all department personnel, ie) hiring, orienting, supervising, coaching/mentoring, evaluating, assisting by means of training and termination (with due process), if and when necessary. Prepare and conduct performance reviews of managerial staff and other direct reports. Ensuring that regular feedback, coaching/mentoring, support and training is provided as part of on-going performance management. Utilize progressive disciplinary measures in conjunction with HR when and where required. Ensure that managerial staff are overseeing the supervision of their direct reports and communicating coaching, training and disciplinary needs when and where required. This includes ensuring that the work of departmental staff is completed to the specifications of the job, timely, on-budget and performed safely. Identify gaps in manpower, skills and abilities and work in conjunction with HR to strategize solutions for deficiencies. Initiate or conduct department staff meetings/workshops as necessary for training purposes and/or to define goals and objectives, identifying and resolving departmental issues, needs, etc. Ensure that all work performed by the department and building sub-contractors meets or exceeds the safety standards specified in the BC Building Code and National Building Codes. Responding to Public Concerns: Communicate and interact effectively with multiple stakeholders in service delivery, Chief and Council, Executive Director, community members, all levels of public works personnel and other departments. Respond to complaints and/or concerns in a tactful and timely manner. Provide conflict/dispute resolution and advocacy support to individual Band Members. Prioritize issued raised by the public body (membership) and provide explanations where necessary. Other: Develop/maintain external relationships with government agencies, including local municipalities. Other duties as assigned by the Executive Director, Chief and Council. Reports To: Executive Director Direct Reports: Housing Program Manager Public Works Program Manager Custodial Program Manager Executive Assistant Fire/Emergency Contractors Various Contractors/Subcontractors Subject to change Working Conditions: Full Time - Monday - Friday 40-hour work week May be required to respond to emergency situations (possible evenings and weekends). May be required to attend meetings outside of normal working hours. Working conditions contain moderate risks which require safety precautions for limited periods of time. General Office Environment. Driver s Abstract and access to personal transportation and a valid class 5 driver s license. Require three (3) recent work references. Completion and successful Criminal Records Check Wage to be based on experience. Core Competencies: Client Focus Initiative Team Work Valuing Cultural Diversity Work Ethic and Values To apply please visit: https://www.seabirdisland.ca/careers/ To listen to a live presentation May 7th, 2021 at 12:00pm and learn more about the above opportunity please visit: https://events.blackpress.ca/fraservalley/ to register. You will receive log-in coordinates after registration to easily join the scheduled meeting. Any questions please feel free to send a message via live chat during the presentation. (1105729h)




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